MINUTES OF A MEETING HELD AT
HARVARD HOUSE, RIVERMEAD FLATS, NOTTINGHAM

FRIDAY 7 SEPTEMBER 2007

1.0 PRESENT David Mott, Paul Chapell,  Charlotte Buchanan, John Turner

2.0 APOLOGIES David Beale Chris Hall

3.0 MATTERS ARISING

3.1 It was agreed that due to the time elapsed from the last official meeting, the last minutes would not be run through. It was agreed by all parties that any outstanding matters from the last meeting had been dealt with. It was also stated that regular unofficial meetings had been taking place between CB, DB and PCh to deal with the day to day running of the project.

4.0 PROGRAMME

4.1      CB requested the colour for the mineralite coating to the entrances of the blocks.
This was agreed after the meeting to be Portland in the Fosroc colour range.

4.2      The bin doors were discussed as follows:

(i) The hinges specified do not work as the frames are rebated into the CRL brickwork and are flush with the inside walls of the bin stores. PCh stated that the hinges would have to be changed to heavy duty butt hinges.

(ii) The issue of these doors being damaged on a regular basis by the bin impacting the doors was discussed. PCh stated that this would be an ongoing maintenance issue that may have to be accepted, i.e. the caretakers painting the doors on a regular basis.

(iii) The possibility of roller shutters was discussed. CB to quote for metal roller CRL shutters. CB to liaise with DB as to the specification of doors that DB has had quotations for.

On receipt of quotations a decision can be made on whether to repair or replace the bin store doors.

4.3     CB requested the window schedule for the rear of the building. PCh stated that he C.A. had carried out the survey and that the schedule would be forwarded to CB once it was typed.

4.4 CB stated that DB had instructed her to carry out some additional mineralite repairs. PCh stated that he agreed with the works instructed by DB and advised CB to proceed with these repairs.

5.0 PROGRAMME

5.1      CB reported that scaffolding was on programme.

5.2    CB reported that works were approximately 1 week behind due to inclement weather. CB stated that CRL were trying to catch up with the programme.

5.3    CB stated that scaffold will come down to the front on Wednesday 19 September 2007.

5.4      Snagging for front to be completed prior to scaffolding being struck.

6.0 HEALTH & SAFETY 6.1          No visits from the HSE.

6.2      No incidents reported.

6.3    PCh requested that CRL provide all Health & Safety file information to himself prior CRL to Practical Completion. CB agreed that this would happen.

7.0 SURVEYOR / CONTRACT ADMINISTRATOR MATTERS

7.1    PCh discussed the next valuation. CB stated that the next valuation would be CRL forwarded to Cook Associates in the next few days.

7.2    PCh stated that he was generally very happy with the works undertaken by CRL to date.

8.0 CLIENT MATTERS

8.1    It had been reported to DM that a sealed unit to Flat 18 required renewal. DM confirmed that this needed to be carried out as part of the contract.

8.2    DM stated that he was very pleased with the contractor's performance. He was particularly impressed by the way CB had dealt with the residents.

9.0 RESIDENT MATTERS

9.1    JT stated that the residents are happy with the works, particularly CB, who has been very helpful with residents' queries.

10.0 NEXT MEETING 10.1 To be confirmed.

11.0 ANY OTHER BUSINESS 11.1            None.

12.0 DISTRIBUTION 

David Beale                Freshwater Group of Companies

David Mott                  Freshwater Group of Companies

Chris Hall                   Freshwater Group of Companies

Charlotte Buchanan     Concrete Repairs Ltd.

John Turner                Residents Association Secretary

Paul Chapell                Cook Associates

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